Sunday, October 7, 2012

How I Track Projects

So, as promised to LimeTree, here are some pictures of the system I am currently using to track projects.  It's based on David Allen's GTD binder (not the book, I could never get through that!), which I bought at Staples.
First off, just last week I separated all I'm about to show you from my planner/journal pages.  I now have two separate binders and feel much better.  Having everything in one binder was just too darn heavy and too squashed and too oppressive -- too many to-do's in one place!  Besides, I don't need to look at the project stuff daily.  I look at it weekly IF I'm really on the ball. 
It's a new system to me as of August, so it's still in progress.  After I took the pics I realize that I can consolidate some projects.
This is the first time I've actually developed a system to track projects; in the past I've typically been preoccupied with what was immediately in front of me and no further.  So far I'm very happy with it as I've made progress in some of the projects AND I have a place to log details of projects that are not yet underway.
Let's get down to it.
First, my homemade page lifter (I removed the heavy plastic cover from a notebook and cut and punched it to fit, then used double-sided sticky dots to attach Hello Kitty, which covers the notebook logo):

Below is DayTimer grid paper (desk-sized; all pages are 5.5 x 8.5 inches).  I've cut off the right-hand edge.  These are blank and for future use.  The five section dividers are from Martha Stewart's collection and I found them at Staples.  They are a nice, heavy, card stock.  I only used the categories of GTD (Getting Things Done) that I found useful

Below is the first page of my NOTES section.  This is an actual insert from the GTD organizer.  It's somewhat of a random area, a braindump section, and I don't really use it much, but I might.  I'm okay with the jumbledness of it, and I've decided not to put any time-sensitive stuff in it so it's okay if I forget about it.  The official GTD instructions for using this section is immediately after this picture.

Here are the GTD instructions for NOTES.  I put all the GTD instructions at the back of each section so I can refer to them as needed.  I bought the GTD binder strictly for the instructions, not the inserts or the binder (a cheap-o, plain black, padded vinyl affair with no closure... but at least it has rounded corners!  Oh, and only three-rings -- imagine!  The nerve.).

This (below) is what lies immediately behind my ACTIONS LIST.  Now you can see why I trim the right margins of my paper - it allows me to sub-divide each major section.  I love this solution to taming tabs!  Very pleased with myself.

And this is the GTD explanation of ACTION LISTS.  I'm not going to post any more of these pages, I don't want to infringe on copyright or whatever.  This should give you an idea of what the binder contains.  It's pretty awesome.  The instructions alone were worth the money because they made a positive difference for me whereas the book was too overwhelming and only served to make me feel small.

A look at one of the section dividers.  Each section is a different color.


Behind the PROJECT LISTS tab, it looks like this (below).  The smilies temporarily obscure a private category.


Behind the PROJECT DETAILS it looks like this (below).  I'm not showing the complete page for the sake of privacy.

Behind the REFERENCE tab (below).  I have an informal index page that correlates with the A-Z tabs.  Those tabs are intended for an address book, but I've re-purposed them for, again, non-time-sensitive items.  I really like it!  I have a place to dump all the songs I want to load onto my iPod, etc. 
This is what it looks like behind the AB tab:
That's about it, darlings!
P.S.  If you've read the photos closely, you've noticed that I'm "into" movement/exercise.  Here's a clip of me at a Powerlifting Competition last July 2, 2012.  I deadlifted 248 pounds!  It was my fourth competition ever, and all done in the course of one year.  I also bench pressed 99 pounds at the same event.  Below is a pic of our group (I'm third from the right).

Saturday, October 6, 2012

Corner of My World

Hello.  I stopped photographing my most recent set-up because, when it came time to photograph the next page, I realized I wasn't really happy with it, haha! Typical, huh?  You all know the feeling.  So I did some re-arranging and now I'm pleased as punch, but not yet ready to reveal.  Want to live with it a bit.

Here's a pic of my work area with some beautiful tulips my dear hubby bought.  Adore both him and the flowers!

Below is a pic of the same work area from a different angle.  Note the open Franklin Covey Classic binder sitting on the printer to the left of my desk (open to today's two-pages-per-day) and the open A5 Filofax (a Kendal) sitting on my shredder to the right of my chair (my work Filo; lined pages and to-do lists only). That's the back of a white love seat in the left foreground; my 'office' is in a corner of the living room.  Oh, and the printer is atop a red steel drawer pedestal from IKEA.  So handy, great price, too.  And having it out-of-the-way keeps those sharp corners to themselves.

When I shut my laptop, this is what is arrayed on the shelf (below).  These are the pens I don't use regularly.  The ones I use regularly are split between two pen pouches and live in my purse, haha!  Two!  Most of the glasses are from World Market.

Have a good week!